Administrative Assistant Test

Administrative assistants (sometimes known as clerical staff) perform a wide range of tasks and as such, need to have a good understanding of everything from mathematics to computer skills. The administrative assistant test is designed to assess this.

  • What is an administrative assistant test?

    Whether it's assisting a senior member of staff, or a responsibility to ensure the smooth running of a whole team or business function, administrative assistants are critical to the success of many companies thanks to their ability to solve problems and exercise skills in a wide range of areas.

    The administrative assistant test assesses basic skills in reading, writing, maths, error checking and computer usage, as well as softer skills such as communication style, the ability to keep calm under pressure and prioritising tasks effectively.

    Multiple-choice questions are used to assess all of the above, and give employers a clearer understanding of whether the candidates in question have the level of skill needed to progress to the next stage of the recruitment process.

About the Administrative Assistant Test

The administrative assistant test helps in the recruitment of roles focused on administrative tasks. Because the nature of these roles is varied (it could involve updating spreadsheets and importing data, to answering phone calls and sending customer service emails) you need a test that can examine a broad range of skills.

The administrative assistant test helps employers to see beyond a resume, and can also make it easier to differentiate between people with similar educational backgrounds and experience.

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  • Why should you use an administrative assistant test for recruiting?

    The multiple-choice test helps you ensure you're progressing candidates with the relevant experience and aptitude, from how proficient they are in spotting errors, to how comfortable they are handling data, or how well they work with others.

    Because the range of skills needed is broad and hard to define, the test is a useful addition to the hiring process and can be the difference in you hiring the right person for the job.

    An administrative assistant test could be useful when hiring for the following roles:

    Using an administrative assistant test as part of the recruitment process is an efficient way to save time and money, by focusing your attention on the right applicants for the role.

Picked Sample Report

View a sample report

Results for the Administrative Assistant Test along with other assessments the candidate takes will be compiled to produce a candidate report. The report is automatically generated and available both online and as a downloadable pdf so they can be shared with other team members and employees alike.

How our test assesses administrative assistant skills

Candidates will need to answer a range of questions that measure industry-specific technical skills where applicable (e.g. Microsoft Excel), soft skills (e.g. time management), aptitude (e.g. error checking) and relevant personality dimensions (e.g. organisation). The results present a holistic view of how well suited each candidate is for the job at hand, using a data-driven approach.

The format varies by type of question, including multiple-choice for aptitude and technical skills, situational judgement for soft skills and agreement on a Likert scale for the personality dimensions. This approach ensures candidates are being assessed in an accurate and fair manner, and that results reflect the true underlying qualities of each candidate.

The characteristics, abilities and knowledge necessary to be an administrative assistant were identified using the US Department of Labor's comprehensive O*NET database. O*NET is the leading source of occupational information that is constantly updated by collecting data from employees in specific job roles.

During the development process, test questions were rigorously analysed to maximise reliability and validity in line with industry best practices. They were created by our team of I/O psychologists and psychometricians – who collaborated with subject-matter-experts – and field-tested with a representative sample of job applicants who have varying experience, just like you might find in a talent pool.

Each test is reviewed by a panel of individuals representing diverse backgrounds to check for any sensitivity, fairness, face validity and accessibility issues. This ensures each candidate has a fair chance of demonstrating their true level of expertise.

Our administrative assistant test is monitored to ensure it is up-to-date and optimised for performance.

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    Fully accredited

    All our Administrative Assistant tests are written by accredited psychologists and fully validated.

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    For all levels

    We offer Administrative Assistant tests for all levels so you can assess all roles within your organisation.

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    Simple, easy-to-use candidate comparison reports mean you don’t need to be a psychologist to interpret them.

“We used Picked as part of our Finance Graduate Scheme recruitment and it was just what we needed – really simple to send candidates the link to complete and clear to see how they all compared. And great value for money!”
Christina, HR Director, Cancer Research, UK
Christina, HR Director, Cancer Research, UK
“Personality profiling allowed us to perform lookalike modelling of our most successful employees and use this as a blueprint for new hires.”
Nick, HR Operations, Airbus, Spain
Nick, HR Operations, Airbus, Spain

FAQs

What are the key skills for an administrative assistant?

As well as personality traits including reliability, friendliness, flexibility and organisation, candidates need to show they're comfortable working with numbers and data, that they can communicate well and that they have good spelling, grammar and attention to detail.

When in the application process is it best to use an administrative assistant test?

It's good to use this test after you've reviewed resumes and done the first sift of candidates.

Once you've looked at the test results, you'll be able to see which people you want to interview.

What is the cost for Picked's administrative assistant test?

Picked operates on a monthly or annual subscription basis. We have several plans to suit your hiring needs, which you can check out here. Alternatively, you can get in touch with us to discuss a custom plan.

Can I get a free trial?

Yes, simply sign up (no credit card is required) and we'll give you unlimited access for 7 seven days. Create as many jobs and test as many candidates as you want; you won't be charged a penny.

“Focusing on data reduced the subjective decision making from our hiring process and allowed us to reduce bias and make better hiring decisions.”
Izzie, Head of HR, iZettle, Sweden
Izzie, Head of HR, iZettle, Sweden

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