Data Entry Clerk Test

Data entry clerk tests are designed to help employers identify candidates who possess the highest aptitude required to carry out this role with precision.

  • What is a data entry clerk test?

    Data entry is an essential business function, regardless of a company's size or industry. It entails transferring potentially complex data from verbal or written sources into secure electronic systems for both record-keeping and documentation needs.

    A data entry clerk test is used to assess whether a candidate has the necessary skills to succeed in a data entry role. Employers can use this test in the early stages of the hiring process to ensure they proceed with the best applicants.

    Each candidate is evaluated by a series of multiple-choice questions. The data entry clerk test measures an individual's ability to enter data or transfer information with precision and speed, including how time and stress pressure impacts a candidate's accuracy.

    A high score on this test suggests a candidate would be able to quickly and accurately process data, making an effective member of the team.

About the Data Entry Clerk Test

A data entry clerk is responsible for inputting information from one source to another. The data could be delivered from a range of channels and will either be numerical, alphanumerical, or all text.

This test assesses whether candidates applying for any role involving a critical need for data entry possess the keystroke speed, cross-referencing accuracy, and overall attention to detail required to be successful.

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  • Why should you use a data entry clerk test for recruiting?

    Of course, you want to shortlist the most suitable candidates for your data entry clerk position. But assessing applicants based on their resume alone can be impossible, particularly as many of them will have a similar level of experience.

    The data entry clerk test removes this challenge, giving companies the ability to distribute a large volume of skills tests to candidates and gain useful comparative data in return. The results will give an unbiased insight into how capable each candidate is, creating a streamlined hiring process.

    The test will highlight how adept a candidate is with the essential skills required of any data entry-focused role. This is mostly centered on their ability to receive, process, and accurately input numerical, text, and alphanumerical data into a range of systems or formats. It will also measure their ability to organise information, think, and act methodically whilst remaining precise under various conditions.

    Applicants that meet the requirements of the role can be shortlisted, while those who do not display the necessary skills can be withdrawn.

    A data entry clerk test could be useful for the following additional roles:

Picked Sample Report

View a sample report

Results for the Data Entry Clerk Test along with other assessments the candidate takes will be compiled to produce a candidate report. The report is automatically generated and available both online and as a downloadable pdf so they can be shared with other team members and employees alike.

How our test assesses data entry skills

Candidates will need to answer a range of questions that measure industry-specific technical skills where applicable (e.g. Microsoft Excel), soft skills (e.g. time management), aptitude (e.g. numerical reasoning) and relevant personality dimensions (e.g. detail orientation). The results present a holistic view of how well suited each candidate is for the job at hand, using a data-driven approach.

The format varies by type of question, including multiple-choice for aptitude and technical skills, situational judgement for soft skills and agreement on a Likert scale for the personality dimensions. This approach ensures candidates are being assessed in an accurate and fair manner, and that results reflect the true underlying qualities of each candidate.

The characteristics, abilities and knowledge necessary to be a data entry clerk were identified using the US Department of Labor's comprehensive O*NET database. O*NET is the leading source of occupational information that is constantly updated by collecting data from employees in specific job roles.

During the development process, test questions were rigorously analysed to maximise reliability and validity in line with industry best practices. They were created by our team of I/O psychologists and psychometricians – who collaborated with subject-matter-experts – and field-tested with a representative sample of job applicants who have varying experience, just like you might find in a talent pool.

Each test is reviewed by a panel of individuals representing diverse backgrounds to check for any sensitivity, fairness, face validity and accessibility issues. This ensures each candidate has a fair chance of demonstrating their true level of expertise.

Our data entry clerk test is monitored to ensure it is up-to-date and optimised for performance.


Predictor of job success

Picked provides evidence-based recommendations for tests to use for over 750 jobs. Our recommendation engine leverages data from the Occupational Information Network (O*NET) developed by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA).


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    Fully accredited

    All our Data Entry Clerk tests are written by accredited psychologists and fully validated.

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    For all levels

    We offer Data Entry Clerk tests for all levels so you can assess all roles within your organisation.


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    Smart automations

    Automated actions such as alerts and reminders ensure a smooth candidate experience.

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    Receive candidate results in real-time so you can make decisions in hours, not days.


Make better hires

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    Analytics dashboard

    Our full array of candidate performance metrics will provide actionable data on each of your candidates.

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    Candidate comparison

    Simple, easy-to-use candidate comparison reports mean you don’t need to be a psychologist to interpret them.

“We used Picked as part of our Finance Graduate Scheme recruitment and it was just what we needed – really simple to send candidates the link to complete and clear to see how they all compared. And great value for money!”
Christina, HR Director, Cancer Research, UK
Christina, HR Director, Cancer Research, UK
Data Entry Clerk Test expert

Written by a Data Entry Clerk Test expert

Our team of assessment experts is made up of I/O psychologists and psychometricians who are dedicated to making all of our tests as reliable, valid and fair as possible. They strictly adhere to best practices in the industry and stay on top of the latest innovations to ensure job candidates’ unique profiles of characteristics, abilities and knowledge are being measured accurately while minimising bias. They leverage decades of research and advanced predictive analytics to build assessments that link to outcomes that matter, such as job performance, turnover, engagement, culture fit and more.

“Personality profiling allowed us to perform lookalike modelling of our most successful employees and use this as a blueprint for new hires.”
Nick, HR Operations, Airbus, Spain
Nick, HR Operations, Airbus, Spain


What are the key skills for a data entry clerk?

The key skills required to be successful in a data entry role include:

  • Skilled typist
  • Strong comprehension skills
  • Good numeracy
  • Highly organised
  • Acute attention to detail
  • Ability to keep accurate records
  • Methodical and logical thinking
  • Can work with computers for extended time periods
  • Respects confidentiality
What other tests are useful to recruit a data entry clerk?

You might want to consider using a personality test to assess cultural fit, as well as error checking, situational judgement and verbal/non verbal reasoning tests. These additional tests could help provide more insight into your talent pool.

What is the cost for Picked’s data entry clerk test?

Picked operates on a monthly or annual subscription basis. We have several plans to suit your hiring needs, which you can check out here. Alternatively, you can get in touch with us to discuss a custom plan.

Can I get a free trial?

Yes, simply sign up (no credit card is required) and we'll give you unlimited access for seven days. Create as many jobs and test as many candidates as you want; you won't be charged a penny.

“Focusing on data reduced the subjective decision making from our hiring process and allowed us to reduce bias and make better hiring decisions.”
Izzie, Head of HR, iZettle, Sweden
Izzie, Head of HR, iZettle, Sweden

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