Secretary Test

Secretary tests are designed to assess whether a candidate has the right skills and competencies to be successful in a secretary position.

  • What is a secretary test?

    A secretary test is used to evaluate whether a candidate possesses the relevant on-the-job skills and competencies to successfully perform in a secretary role.

    The tests consist of a series of multiple-choice questions to assess a candidate's writing skills, comprehension ability, interpersonal skills, and problem-solving abilities. Hiring teams can then use the data from the test to determine which candidates are most likely to excel as a secretary.

    Performing highly on the test indicates that a candidate is able to effectively carry out secretarial duties such as planning and organising office tasks, performing administrative duties, and taking minutes during meetings.

About the Secretary Test

Secretaries are an integral part of an organisation, supporting many important daily office operations. Secretaries are responsible for various organisational and administrative tasks in the workplace, with duties ranging from answering phone calls to managing databases.

The secretary test evaluates your talent pool to highlight which candidates possess the necessary skills and competencies to perform successfully in a secretary position, ensuring only the most qualified candidates are shortlisted.

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  • Why should you use a secretary test for recruiting?

    Ensuring you hire the best candidate for your position can be difficult. Sifting through a pile of applications from candidates with a seemingly similar level of experience and qualifications can make distinguishing between them challenging.

    Using resumes alone can also give an inaccurate impression of a candidate, and can leave you susceptible to unconscious hiring bias.

    Picked's secretary test helps solve this problem by providing an objective and accurate method to compare candidates. By using Picked's secretary test you can base your hiring decisions on real data, rather than instinct.

    The test is easily administered to a large pool of candidates, which helps save time and resources, whilst also allowing you to make your employee selection process more scalable. The test measures a candidate against key skills and competencies required to perform the role successfully, such as reading comprehension, writing skills, and attention to detail.

    After candidates have completed the assessments you will receive a score for each candidate, which reflects their performance on the test. Applicants who score highly can then be selected to move onto the next stage in the hiring process, while those who did not are excluded.

    The secretary test is also useful for a range of roles, such as:

Picked Sample Report

View a sample report

Results for the Secretary Test along with other assessments the candidate takes will be compiled to produce a candidate report. The report is automatically generated and available both online and as a downloadable pdf so they can be shared with other team members and employees alike.

How our test assesses secretary skills

Candidates will need to answer a range of questions that measure industry-specific technical skills where applicable (e.g. Microsoft Excel), soft skills (e.g. teamwork), aptitude (e.g. verbal reasoning) and relevant personality dimensions (e.g. team orientation). The results present a holistic view of how well suited each candidate is for the job at hand, using a data-driven approach.

The format varies by type of question, including multiple-choice for aptitude and technical skills, situational judgement for soft skills and agreement on a Likert scale for the personality dimensions. This approach ensures candidates are being assessed in an accurate and fair manner, and that results reflect the true underlying qualities of each candidate.

The characteristics, abilities and knowledge necessary to be a secretary were identified using the US Department of Labor's comprehensive O*NET database. O*NET is the leading source of occupational information that is constantly updated by collecting data from employees in specific job roles.

During the development process, test questions were rigorously analysed to maximise reliability and validity in line with industry best practices. They were created by our team of I/O psychologists and psychometricians – who collaborated with subject-matter-experts – and field-tested with a representative sample of job applicants who have varying experience, just like you might find in a talent pool.

Each test is reviewed by a panel of individuals representing diverse backgrounds to check for any sensitivity, fairness, face validity and accessibility issues. This ensures each candidate has a fair chance of demonstrating their true level of expertise.

Our secretary test is monitored to ensure it is up-to-date and optimised for performance.

Validated

Predictor of job success

Picked provides evidence-based recommendations for tests to use for over 750 jobs. Our recommendation engine leverages data from the Occupational Information Network (O*NET) developed by the U.S. Department of Labor, Employment and Training Administration (USDOL/ETA).

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    Fully accredited

    All our Secretary tests are written by accredited psychologists and fully validated.

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    For all levels

    We offer Secretary tests for all levels so you can assess all roles within your organisation.

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    Smart automations

    Automated actions such as alerts and reminders ensure a smooth candidate experience.

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    Instant results

    Receive candidate results in real-time so you can make decisions in hours, not days.

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Make better hires

Improve hiring with bias-free, data-driven decisions.

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    Analytics dashboard

    Our full array of candidate performance metrics will provide actionable data on each of your candidates.

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    Candidate comparison

    Simple, easy-to-use candidate comparison reports mean you don’t need to be a psychologist to interpret them.

“We used Picked as part of our Finance Graduate Scheme recruitment and it was just what we needed – really simple to send candidates the link to complete and clear to see how they all compared. And great value for money!”
Christina, HR Director, Cancer Research, UK
Christina, HR Director, Cancer Research, UK
Secretary Test expert

Written by a Secretary Test expert

Our team of assessment experts is made up of I/O psychologists and psychometricians who are dedicated to making all of our tests as reliable, valid and fair as possible. They strictly adhere to best practices in the industry and stay on top of the latest innovations to ensure job candidates’ unique profiles of characteristics, abilities and knowledge are being measured accurately while minimising bias. They leverage decades of research and advanced predictive analytics to build assessments that link to outcomes that matter, such as job performance, turnover, engagement, culture fit and more.

“Personality profiling allowed us to perform lookalike modelling of our most successful employees and use this as a blueprint for new hires.”
Nick, HR Operations, Airbus, Spain
Nick, HR Operations, Airbus, Spain

FAQs

What skills are required for a secretary?

Key skills required to be a secretary include:

  • Communication and interpersonal skills
  • Teamwork skills
  • Organisation and time management skills
  • Attention to detail
  • Computer and technical skills
What other tests might be useful for a secretary?

Secretaries perform a wide range of tasks, so other tests may be appropriate depending on the requirements of your role. Other tests could include a Microsoft Excel test, Microsoft Outlook test, or error checking test.

What is the cost for Picked's secretary test?

Picked operates on a monthly or annual subscription basis. We have several plans to suit your hiring needs, which you can check out here. Alternatively, you can get in touch with us to discuss a custom plan.

Can I get a free trial?

Yes, simply sign up (no credit card is required) and we'll give you unlimited access for 7 seven days. Create as many jobs and test as many candidates as you want; you won't be charged a penny.

“Focusing on data reduced the subjective decision making from our hiring process and allowed us to reduce bias and make better hiring decisions.”
Izzie, Head of HR, iZettle, Sweden
Izzie, Head of HR, iZettle, Sweden

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