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5 Ways You Can Shortlist Job Candidates More Efficiently

Bianca Decu
Bianca Decu July 07, 2022
five ways you can shortlist job candidates more efficiently

When it comes to choosing a new employee, many organizations rely heavily on shortlisting. The idea is that by narrowing down the pool of candidates to a few, the organization will be able to make a more informed decision about who to interview and ultimately hire.

Unfortunately, candidate shortlisting can be quite challenging - not only because it's time-consuming, but also because it is difficult to determine which candidate is the best fit for the job.

Here are five ways to shortlist candidates more efficiently:

1. Define the criteria

five ways you can shortlist job candidates more efficiently

When it comes to hiring new employees, many organizations make the mistake of starting the search process without having clearly defined criteria. This can lead to a lot of wasted time and energy, as well as frustration on the part of everyone involved.

It is important to establish what you are looking for in a candidate before you start interviewing people. This will help you narrow down the field and focus on the most qualified individuals.

You should also consider what kind of culture you want your organization to have. This will help you determine which qualities are most important in a candidate. For example, if you value innovation and creativity, then you will want to look for someone who is innovative and creative.

The most important factors should be kept in mind while defining the criteria, such as skills, experience, and qualifications. They will show what a candidate can do and how qualified they are for the job. However, there are other factors that can be considered as well, such as personality and work style.

2. Create an explicit job description

The job description is key to finding the best candidates. But all too often, job descriptions are vague and generic, instead of tailored to the specific role. This can lead to a lot of time and energy wasted on interviewing candidates who are not a good fit for the position.

When creating a job description, it is important to keep the candidates in mind. By outlining the responsibilities and duties of the role, as well as the skills and experience required, you can create a straightforward document that will help to shortlist potential candidates.

The job description should be clear and concise, without being too long or wordy. It is important to list the key responsibilities and duties of the role, as well as any specific skills or experience that are required.

It is also helpful to provide a brief overview of the company or organization, its values and culture, and what kind of team the successful candidate will be joining. This can give candidates a better idea of whether they would be a good fit for the role.

3. Use a tool

Shortlisting candidates for a job opening can be a daunting task, but with the help of online tools, it can be made much more efficient. There are many sophisticated tools available that can help you to compare candidates and to make a shortlist.


HireVue is a video interviewing platform that allows you to view interviews of potential candidates and compare their skills and experience. With this technology, you can save time by quickly shortlisting candidates for interviews.

This platform also offers the ability to score candidates based on their responses and to share these scores with others involved in the hiring process. This ensures that everyone has all of the information they need to make an informed decision about who to hire.

You will also be able to hear a candidate's approach to the job, and find out if they are a good fit for the role. Hiring managers can also use this platform to get an idea of each candidate's personality and how well they would fit with the company culture.


Another useful tool is LinkedIn, a social media site that allows you to search for potential candidates and to view their profiles. It also allows you to see who has recommended particular candidates.

Employers can also use LinkedIn to look at the skills and experience of candidates they are considering. They can look at past work experiences, which will give them a good idea of the candidate's suitability for the role.

Job Boards

When you're looking to fill a position, it's important to cast a wide net. There are many different job boards online which allow you to search for candidates in specific industries or locations. This will help you shortlist the best candidates for the job.

It's also important to remember that not all job boards are created equal. Some have a larger pool of candidates than others. You should also consider the cost of using different job boards. Some are free to use, while others charge a fee.

Ultimately, it's up to you to decide which one is best for your needs. But, by using a variety of job boards, you'll increase your chances of finding the perfect candidate for the job.

4. Check references

five ways you can shortlist job candidates more efficiently

References are a great way to gauge a candidate's skills and abilities. You can contact past employers or colleagues to get an idea about a candidate.

If you are considering a candidate who has been out of work for a while, references can be especially helpful. They can give you an idea of how the candidate performed in their last job and whether they were terminated or left on their own accord.

When you are trying to decide between two candidates that have similar qualifications, talking to their references can be very helpful. References can tell you about the candidates' strengths and weaknesses, and can help you determine which candidate is a better fit for your organization.

5. Use aptitude tests

A key aspect of shortlisting is determining the skills and aptitudes of each candidate. This can be done through aptitude tests, which help to identify the strengths and weaknesses of each individual.

Some of the skills that are commonly identified through aptitude tests include numerical reasoning, verbal reasoning, logical reasoning and spatial reasoning. These skills can be used to help create a shortlist of candidates who are best suited for the job.

Aptitude tests can also help to identify candidates who may be a good fit for specific roles within a company. For example, if a company is looking for a supervisor, aptitude tests can help to identify candidates with strong verbal and logical reasoning skills.

Another benefit of using aptitude tests is that they can save time and money. Recruiters can use the results to quickly narrow down the number of candidates who need to be interviewed. This reduces the amount of time spent on screening candidates and also eliminates the need to interview people who are not suited for the job.

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Bianca Decu
Bianca Decu July 07, 2022

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